A = APPROVAL
AD = APPROVAL DENIED
NA = NO ACTION
D = ACTION DEFERRED
R = REFERRED
C = REFERRED TO COMMITTEE
T = TABLED
RA = REMOVED FROM AGENDA
I = INTRODUCED
RW = REQUEST WITHDRAWN

ACTION AGENDA FOR A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROCKY MOUNT HELD MONDAY, JUNE 25, 2012 AT 4:00 P.M. IN THE GEORGE W. DUDLEY CITY COUNCIL CHAMBER OF THE FREDERICK E. TURNAGE MUNICIPAL BUILDING.

1. Meeting Called to Order by the Mayor.

2. Prayer.

3. Roll Call by the City Clerk.

A~ 4. Approval of the Minutes of a Regular Meeting of the City Council Held June 11, 2012.

5. Petitions to be Received from the Public. None.
Note: Citizens shall state their name and address for public record and limit presentations to three (3) minutes. Time will be monitored

6. CONSENT AGENDA:

A. Consideration of Approval of the Following Requests:

1. From Dale Smith, Director of Parks and Recreation, to Conduct a Fireworks Display at the Rocky Mount Athletic Stadium on Tuesday, July 3, 2012 at 9 p.m.; and

2. From Gateway Hotel Complex to Conduct a Fireworks Display at 651 N. Winstead Avenue on Thursday, July 5, 2012 at 9 p.m.

B. Consideration of Adoption of the Following Project Ordinances:

1. Grant Project Ordinance/FY 2013 Urban Transit System Operating Program (establishes accounts for receipt and expenditure of grant funds – $995,000);

2. Grant Project Ordinance/FY 2013 Urban Transit System Capital Program (establishes accounts for receipt and expenditure of grant funds – $680,000);

3. Grant Project Ordinance/FY 2013 Urban Transit System Planning (establishes accounts for receipt and expenditure of grant funds – $34,920);

4. Grant Project Ordinance/FY 2013 Rural Transit System Operating Project (establishes accounts for receipt and expenditure of grant funds – $1,971,900);

5. Grant Project Ordinance/FY 2013 Rural Transit System Capital Project (establishes accounts for receipt and expenditure of grant funds – $170,850);

6. Grant Project Ordinance/FY 2013 Rural Transit System Feeder Project (establishes accounts for receipt and expenditure of grants funds – $205,000);

7. Grant Project Ordinance/2012-2013 Community Development Block Grant Entitlement Grant Project (establishes accounts for receipt and expenditure of CDBG grant funds – $540,032); and

8. Grant Project Ordinance/2012-2013 HOME Investment Partnership Project (establishes accounts for receipt and expenditure of HOME Investment Partnership Project grant funds – $507,988).

C. Consideration of Adoption of the Following FY2011-2012 Budget Ordinance Amendment (1); and Project Ordinance Amendments (2);

1. Increases revenues and expenditures for administration of Christmas Aid in the Canteen Fund ($549);

2. Increases appropriated Occupancy Tax revenues ($720,000); and

3. Increases revenues and expenditures in the Hurricane Irene Public Assistance Project ($135,060) and adjusts account levels to reflect actual charges for reimbursement of City expenses for work qualifying for FEMA reimbursement (total project budget amended to $5.6 million).

D. Consideration of the Following Tax Releases and/or Refunds:

Schedule A – taxes under $100 approved for release and/or refund by the City Manager (acknowledge receipt of report);

Schedule B – taxes over $100 recommended for release and/or refund by the City Council (approve release or refund).

A~ Recommended Action: Approve Consent Agenda (inclusive of Ordinances).

7. Public Hearing Relative to the Following Rezoning Request (public hearing scheduled by City Council):

• Request by Mike Barnhill to rezone ±2.47 acres at 3616, 3640 and 3650 Sunset Avenue from O-ICU to B-2CU and 3624 and 3620 Sunset Avenue from R-10 to B-2CU

Action to Date:
• March 13, 2012 – recommended for denial by Planning Board
• April 9, 2012 – referred to joint meeting with Planning Board
• May 15, 2012 – Joint Meeting held (Petition amended)
• May 29, 2012 – City Council scheduled Public Hearing for 6/11/2012
• June 11, 2012 – City Council re-scheduled Public Hearing for 6/25/2012

NOTE: Speakers must be sworn.

A~ Recommended Action: 1) Adopt Ordinance Amending the Land Development Code and Map;
2) Adopt Resolution Authorizing Conditional Use Permit Required in
Connection with said Rezoning.

8. Consideration of Recommendations Made During Review of the FY 2012-2013 Budget and Adoption of FY 2012-2013 Budget Ordinance:

a. Amendments to Fees and Charges:

1) City Clerk’s Office
• Policy No. X.1.1 City Clerk Fees and Charges

2) Department of Engineering
• Policy No. X.2.3 Engineering Traffic Fees
• Policy No. X.2.9 Water and Sewer Connection Fees

3) Department of Finance
• Policy No. X.3.1 Customer Service Fees and Charges
• Policy No. X.3.3 Privilege License Fees

4) Department of Parks and Recreation
• Policy No. X.4.1 Parks & Recreation Adult/Youth Sport Program Fees
• Policy No. X.4.3 Parks & Recreation Equipment Rental Fees
• Policy No. X.4.4 Parks & Recreation Facility Fees
• Policy No. X.4.5 Special Recreation Services
• Policy No. X.4.6 Parks & Recreation Swimming Pool Fees

5) Police Department
• Policy No. X.6.1 Animal Control Fees

6) Fire Department
• Policy No. X.6.11 Hazardous Materials Response Fees

7) Department of Public Utilities
• Policy No. X.7.3 Electric Rate Schedule – Small General Service
• Policy No. X.7.4 Electric Rate Schedule – Medium General Seasonal or Intermittent Service
• Policy No. X.7.5 Electric Rate Schedule – Medium General Service
• Policy No. X.7.7 Electric Rate Schedule – Large General Service
• Policy No. X.7.11 Electric Rate Schedule – Peak Shaving Rider for Schedule MGS
• Policy No. X.7.13 Electric Rate Schedule – Sports Field Lighting
• Policy No. X.7.23 Electric Rate Schedule – Coordinated Demand Control Service

8) Department of Public Works
• Policy No. X.8.3 Rollout Container Disposal and Exemption Fees
• Policy No. X.8.5 Solid Waste Transfer Station Tipping Fee

b. Consideration of FY2012-2013 Budget Ordinance.

A~ Recommended Action: 1) Adopt Resolution Amending Fees and Charges Listed Above;
2) Adopt Ordinance Amending Electric Rate Schedules Listed Above;
3) Adopt FY2012-2013 Budget Ordinance.

9. Consideration of Ordinance Ordering the Community Code Inspector to Proceed with Demolition of the Following Substandard Properties:

a. 516/518 Hammond Street
b. 306 Villa Street

A~ Recommended Action: Adopt Ordinance.

10. Consideration of 1) Ordinance Amending Chapter 13 of the Code of the City of Rocky Mount Entitled “Licenses and Business Regulations”, Article III entitled “Peddlers and Solicitors”, Division 1. Generally, Section 13-188. Investigation period (requirement to comply with SBI/DCI policy and procedures for conducting criminal history checks); and 2) Agreement with the State Bureau of Investigation (SBI) to Allow the City to Use National Crime Information Center Records to Conduct Criminal History Checks.

A~ Recommended Action: 1) Adopt Ordinance; and 2) Approve Agreement with the State Bureau of Investigation and Authorize the City Manager to Execute the Same on Behalf of the City.

11. Consideration of Contracts and Agreements for the Following Employee Benefits Programs Effective July 1, 2012:

a. Employee Group Health Insurance – renew contract with Blue Cross Blue Shield of North Carolina PPO Plan (increase in deductible in Blue Options 1-2-3 plan from $2,000 to $2,500); continue HealthMapRx Program; continue contribution to HSA plan ($600);

b. Voluntary Dental Plan – (no change);

c. Voluntary Vision Plan – (no change);

d. Short Term Disability – (no change);

e. Voluntary Term Life – (no change);

f. Flexible Spending Plan – renew contract with Gilsbar (employee limit $2,500 due to Healthcare Reform $3,000/contract not yet received);

g. Cancer Plan – changes carrier to Allstate to offset proposed increase in premiums;

h. Life Insurance (City Paid) – (no change).
A~ Recommended Action: Approve Contracts with BCBS and Gilsbar as Recommended and
Authorize the Mayor and City Clerk to Execute the Same on Behalf of the City.

12. Consideration of Utility Relocation Agreement with Carolina Power and Light Company D/B/A Progress Energy Carolinas, Inc. (PEC Project No.: 20088087) Relative to Relocation of PEC’s Utility Lines to the City’s Pole Lines in Connection with the Kingston Avenue Widening Project (City to reimburse PEC $168,731.44).

A~ Recommended Action: Approve Agreement and Authorize the Mayor and City Clerk to Execute the Same on Behalf of the City.

13. Consideration of a Proposal from the John Hackney Agency for Property and Casualty Insurance Services for Fiscal Year 2013.

• Carriers include Travelers, Midwest Employee Casualty and Cincinnati Insurance – total insurance program not to exceed $801,454 [$750,454 plus $51,000 for ancillary policy coverage and insurance audit and review – increase of $53,543].

A~ Recommended Action: Accept Proposal and Approve Proposed Insurance Program.

14. Consideration of Bids (deferred from June 11, 2012):

a. River Drive Outfall Project – Turn-Key Contractors of Rocky Mount, Incorporated @ $1,781,659 (contingent upon Council approval of State Revolving Fund Loan and FY 2013 budgeted funds for fund account 63093639-559600 WR027 – Distribution Lines);

b. Water Purification Chemicals (twelve-month contracts):
1) Sulfur Dioxide – JCI Jones Chemicals Company @ $1,100 ton = total $24,200;
2) Liquid Chlorine – JCI Jones Chemicals Company @ $610 ton = $79,300;
3) Caustic Soda – Univar USA Incorporated @ $458 dry ton = $293,120;
4) Hydrofluorosilic Acid – HFS – Pencco Incorporated @ $1.038 pound = $36,330;
5a) Calcium Thiosulfate (CAPTOR) – Water Guard @ $1.01 dry pound = $38,380;
5b) Calcium Thiosulfate – Water Guard @ $1.29 dry pound = $64,500;
6) Liquid Ferric Sulfate – Kemira Water Solution, Incorporated @ $1,372.13 ton = $535,130.70;
7) Corrosion Inhibitor – Shannon Chemical @ $0.677 pound = $23,018.

A~ Recommended Action: 1) Award Bids as Recommended; and 2) Authorize the Mayor and City Clerk to Execute Bid Contracts on Behalf of the City.

A~ 15. Consideration of Recommendations from the Committee of the Whole Meeting Held June 25, 2012 Relative to Annual Appointments.

• Board of Adjustment:
o Tom V. Harris (re-appointed – term expires 6/2015)

• Business Development Authority:
o Herman T. Jones (re-appointed – term expires 6/2015)
o Neil Nelson (re-appointed, subject to acceptance – term expires 6/2015)

• Central City Revitalization Panel:
o Garland Jones (re-appointed – term expires 6/2015)
o Ronald Vetere (re-appointed – term expires 6/2015)
o Otis O. Chancey (appointed – term expires 6/2015)

• Community Appeals Board
o Jessie Jones (re-appointed/grandfathered by virtue of reorganization to represent Ward 3 – term expires 6/2015)

• Historic Preservation Commission
o David Michael (Mike) Latham (appointed – term expires 6/2016)
o John Mebane (re-appointed – term expires 6/2016)

• Housing Authority
o Kelly Hazelwood Shore (re-appointed – term expires 6/2017)
o Paul S. Jaber (re-appointed – term expires 6/2017)
o William Solomon, Sr. (re-appointed – term expires 6/2017)

• Human Relations Commission
o Molly Winstead (appointed, subject to receipt of PHF – unexpired term expires 6/2016)
o Richard C. Pitt (appointed – unexpired term expires 6/2015)

• Martin Luther King, Jr. Commission
o Melanie Rhodes (re-appointed – term expires 6/2015)
o Mary P. Horne (re-appointed – term expires 6/2015)
o Vanessa Whitaker (re-appointed – term expires 6/2015)
o Sherry Denise Battle (appointed – term expires 6/2015)

• Mayor’s Commission on Persons with Disabilities
o Curtis Boisy Dew, Jr. (re-appointed – term expires 6/2014)
o Priscilla Whitaker (re-appointed – term expires 6/2014)
o Samuel R. Davis (re-appointed – term expires 6/2014)
o Mary Pitt Fryar (re-appointed – term expires 6/2014)
o Brenda Bryant (appointed – term expires 6/2014)
o Linda D. Barnes (appointed – term expires 6/2014)

• Planning Board
o Clara H. Knight (re-appointed – term expires 6/2015)
o Johnnie Mayo, Jr. (re-appointed – term expires 6/2015)
o Lige Daughtridge (re-appointed – term expires 6/2015)

• Redevelopment Commission
o Jesse Lewis (re-appointed – term expires 6/2017)
o Kay Thomas (re-appointed – term expires 6/2017)

• Tree Advisory Board
o Dakota Sharpe (re-appointed – term expires 6/2016)
o Ann B. Wilgus Podesta (re-appointed – term expires 6/2016)

• Carolinas Gateway Partnership
o W. B. Bullock (re-appointed – term expires 6/2015)

15a. Consideration of Request by PNC Bank to Install “Legacy Project” Exhibit Displaying the History of the Bank at the Imperial Centre (bank responsible for costs).

*Added to Agenda in Open Meeting.

A~ Recommended Action: Approve Installation of Exhibit.

15b. Consideration of Grant Project Ordinance Amendment for the Summer Feeding Program (increases appropriation levels by $40,000, funding provided by State Grant).

*Added to Agenda in Open Meeting.

A~ Recommended Action: Adopt Ordinance.

A~ 16. Closed Session:

• Approve Minutes from Closed Session Held June 11, 2012.